Alliance for Healthy Communities (AHC), Kigali-Rwanda

Vacancy Announcement:  Finance Manager

Status:   Full-Time, conditional
Duty Station: Kigali,
Starting date: December 1, 2018,

Alliance for Healthy Communities (AHC), a Rwandan Non-Governmental Organization, is seeking qualified candidates for an immediate opening in the position of Finance Manager. Under the direction of the Executive Director, the Finance Manager will be responsible for the management of all aspects of the organization’s finance department.  Duties include direct and oversight activities for accounts receivable, accounts payable, payroll, and general ledger maintenance.  Day-to-day activities include managing financial transactions, overseeing the development and monitoring of budgets for grants, contracts and the overall agency budget;  analyzing financial data to ensure efficient use of resources;  ensuring  compliance with organization, federal, and Rwanda laws, regulations and restrictions and generally accepted accounting principles (GAAP).

Financial Duties and Responsibilities

  • Analyzes complex financial data and extracts and defines relevant information; interprets data for the purpose of determining financial past performance and/or to project future performance.
  • Oversees the preparation of and ensures that budget expenditures and grants and contracts are monitored and that financial reports are prepared to maintain balanced accounts.
  • Prepares the month-end closing entries and journal entries. Prepares the monthly financial reports in accordance with generally accepted accounting principles (GAAP). Ensures that the monthly financial reports are prepared and submitted to Executive Director in a timely manner.
  • Prepares the monthly reconciliations of accounts and bank statements.
  • Develops and oversees the maintenance of budget monitoring systems.
  • Develops complex financial reports for forecasting, trending, and results analysis.
  • Monitors, identifies, and communicates over-expenditures to Executive Director and administrative staff.
  • Keeps abreast of laws and regulations that apply to AHC financial management to maintain up-to-date compliance.
  • Confers with Executive Director and AHC Finance advisor to ensure that required procedures are followed. Provides instructions and answers questions relating to budget procedures. Identifies budget issues, provides alternative solutions, and resolves problems.
  • Monitors and approves expenditures throughout the budgetary period.
  • Trains internal and sub-contracted personnel in finance procedures.
  • Prepares and processes payroll documents needed to implement payroll/personnel transactions and submits to the HR and Operations Director and the Executive Director for review and approval.
  • Uses various software applications, such Microsoft Excel, Word and QuickBooks, and graphics packages to assemble, manipulate and/or format data and/or reports.
  • Develops financial management guidelines and procedures and trains relevant AHC and partner staff members on the effective use of and implementation of these guidelines.
  • Provides supervisory support to AHC and partner staff members to build their capacity to independently plan and execute financial resources.
  • Ensures monthly submission of VAT refund claims to the RRA.
  • Maintains AHC asset list and conducts annual inventory exercise to ensure that they are maintained in their respective custody.
  • Ensures proper AHC stock management by making sure that stock items are counted and recorded before being kept in a store and vice versa
  • Maintains proper filing system for easy and quick location of documents
  • Serves as the focal point for the external independent auditors
  • Performs other related duties as assigned or requested.

Qualifications/Requirements:

  • Bachelor’s degree in accounting is mandatory; Masters level in Accounting preferred
  • Five years or more relevant work experience in accounting, preferably in NGO. Auditing experience is a plus.
  • Hands-on experience in bookkeeping, accounting, journal entries, general ledger through financial statements, analysis and budget.
  • Knowledge of USAID Rules and Regulations, U.S. Government Uniform Guidance administrative requirements, cost principles, and audit requirements for federal awards, and Rwanda laws regarding grants and contracts.
  • Working knowledge of fund accounting and generally accepted accounting principles (GAAP).
  • Highly detail oriented, organized, responsive and have good follow-through skills.
  • Team player with strong leadership and analytical skills.
  • Ability to multi-task and supervise accounting staff.
  • Ability to work with all levels of management.
  • Self-motivated, ability to work with minimum supervision and ability to work independently.
  • Strong oral and written communication skills.
  • Fluent in English, Kinyarwanda and/or French.
  • Demonstrated knowledge of and experience working with QuickBooks desktop accounting software application.
  • Computer literacy: Email, and Microsoft Packages.

How to apply:

Applications are accepted until November 16, 2018 at 23:59 PM (Kigali Time). Only selected candidates will be contacted by phone and email for an interview. Qualified candidates may submit a resume with 3 professional references, cover letter addressed to the Executive Director, and notarized copies of the academic degrees through: http://bit.ly/finapp2018. We will only consider applications submitted online. Also note that before signing the contract, the selected candidate will submit a valid criminal record. More on AHC, visit: www.ahcrwanda.org or call: 0788386019.

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